[$ieee-1850] IEEE 1850 PSL Working Group Meeting - 26 October - Minutes

--
IEEE 1850 PSL Working Group Meeting
==============================
Location: Teleconference
Date: 26 Oct 2004
Presiding Officer:  Harry Foster, Chair
Secretary:  Erich Marschner
Website: http://www.eda.org/ieee-1850
Members:
========
  Accellera          DR: Harry Foster
  Cadence            DR: Erich Marschner;       DRA: Steve Ward
  IBM                DR: Yaron Wolfsthal;       DRA: Avigail Orni
  Mentor Graphics    DR: Steve Bailey;          DRA: Tej Singh
  Synopsys           DR: Surrendra Dudani;      DRA: Oz Levia
  Intel              DR: Limor Fix;             DRA: TBD
Attendance Record:
==================
  Key:
      v : member with voting priveleges during last meeting
      + : present (leftmost = most recent meeting)
      _ : absent
  Members:
v    (+_++)  Accellera (DR: Harry Foster)
v    (++++)  Cadence (DR: Erich Marschner)
v    (++++)  IBM (DR: Yaron Wolfsthal) (rep. by DRA: Avigail Orni)
v    (++++)  Mentor Graphics (DR: Steve Bailey) (rep. by DRA: Tej Singh for last half)
v    (++++)  Synopsys (DR: Surrendra Dudani)
v    (_+__)  Intel (DR: Limor Fix)
  Observers:
     (++++)  Dana Fisman (Weizmann Institute)
     (++++)  Avigail Orni (IBM)
     (__++)  Jin Hou (Synopsys)
     (++++)  Joseph Lu (NVidia)
     (++++)  Johan Mårtenson (Safelogic)
     (_+++)  Johan Alfredson (Safelogic)
     (__++)  Peter Flake (Synopsys)
     (___+)  J. Bhasker (eSilicon)
     (__++)  Sitvanit Ruah (IBM)
     (++++)  Tom Thatcher (Sun)
     (__++)  Ben Cohen (consultant)
     (++++)  Bassam Tabbara (Novas)
     (++++)  Mohamed-Lyes Benalycherif (ST)
     (__+_)  Richard Wallace (Northrop Grumman)
     (+++_)  Tej Singh (Mentor)
     (+++_)  Andrew Seawright (Mentor)
     (++__)  Jari Kalinainen (Nokia)
     (_+__)  Klaus Winkelmann (Infineon)
     (_+__)  Adriana Maggiore (AltraVerifica)
     (_+__)  Steve Ward (Cadence)
     (+___)  Makarand Joshi (Cadence)
     (+___)  Cindy Eisner (IBM)
Agenda:
=======
  Call to order
    - Attendance Roll Call
    - Patent Policy and Letters of Assurance
    - Approve Agenda
    - Approve Minutes of Last Meeting
  Old Business
    - Continuation of Funding Discussion
         - Presentation by Ed Rashba, Manager, New Technical Programs, IEEE-SA
    - Continuation of P&Ps Discussion
         - Clarification of WG membership definitions
         - Acceleration of WG membership for new corporate IEEE-SA members 
    - Reflector Change Requests
         - Report on reflectors for subcommittees, other reflector issues
    - Officer Elections
         - Update on status, process
  Subcommittee Reports
    - Issues Subcommittee
    - Extensions Subcommittee
    - LRM Subcommittee
  New Business
  Next Meeting
  Adjourn
    - Attendance Roll Call
Call to order:
==============
The meeting was called to order at 8:05am PDT.  
Attendance was recorded via roll call.
The IEEE patent policy slides were presented.  The working group was advised that the IEEE's Patent Policy is consistent with the ANSI patent policy; that early disclosure of patents which may be essential for the use of standards under development is encouraged; that such disclosures may not be exhaustive; and that the IEEE, the working group, and the working group chair cannot ensure the accuracy of completeness of any disclosure.  An opportunity was provided for the working group members to disclose patents that might be essential for use of PSL.  No patents were disclosed.
The agenda was approved. (motion: Erich; second: Surrendra; no objections)
The minutes of the last meeting were approved.  (motion: Erich; second: Avigail; no objections)
Old Business:
=============
1. Continuation of Funding Discussion
Edward Rashba and Anita Ricketts of the IEEE-SA gave a presentation on dedicated support services that the IEEE-SA could provide to the WG.  The presentation slides are located at http://www.eda.org/ieee-1850/docs/PSL_10_26_04.ppt.  Following are some notes from the presentation:
Overview:
- corporate program was set up to provide alternate route 
    - for companies to create standards quickly
    - where time-to-market issues are important
- focus is on getting IEEE-SA involved in the process to expedite the flow
- coordination with international standards organizations (IEC, ISO)
- cordination with ANSI also
Services include:
- project mgmt 
   - planning and scheduling
   - financial mgmt
   - record keeping
- writing and editing
- legal services
- meeting planning and mgmt
- publication and distribution
- marketing and communications
- conformance and interoperability testing
- IEC dual logo standardization
Services that sounded potentially useful:
- project mgmt (Harry, Makarand)
- editing support (Erich)
    review LRM to identify changes needed to comply with the IEEE Style Guide
- balloting support (Erich)
    invitation to ballot, ballot cover letter, chasing/tracking responses, 
- managing web site
    need to limit IEEE LRM drafts to working group members (protected area)
Edward and Anita will meet with WG officers within a few days to discuss how to proceed further.
2. Continuation of P&Ps Discussion
2a. Clarification of WG membership definitions
Erich reported on feedback from Chuck Adams regarding this issue.  Briefly,
1. There are two 'membership' definitions: membership in the working group (which does not require IEEE-SA corporate membership (unless the WG decides to add that requirement)), and membership in the balloting constituency, which does require IEEE-SA corporate membership (or else a one-time payment of a balloting fee).
2. The question of whether an entity can be a 'member' of the WG yet not have voting rights remains unclear.  
3. The CAG "Model Operating Procedures" document did not require that WG members be IEEE-SA corporate members; however the SystemVerilog WG added this requirement.
4. It appears that we can decide whether we want to maintain that requirement in the 1850 WG or not.  That is, since the requirement was not in the CAG "Model Operating Procedures" document, it would seem that we could remove it from the 1850 P&Ps and expect the CAG to approve the modification.
Erich will clarify/confirm this understanding with Chuck and/or Mary Lynne, and report back at the next meeting.
2b. Acceleration of WG membership for new corporate IEEE-SA members 
This depends upon answer to above questions, so it must be deferred for now.
3. Reflector Change Requests
Erich reported on various requests regarding the reflector(s):
a. Reflectors and archives for subcommittees will be created.  They will be
     ieee-1850-lrm: LRM subcommittee
     ieee-1850-issues: Issues subcommittee
     ieee-1850-extensions: Extensions subcommittee
b. They will be located at /bbs/pub/ieee1850/ieee1850-{issues,lrm,extensions}.
c. We will need to link to these from the ieee-1850 web page (AI: Harry)
d. Formatting of email messages may not be very controllable.
e. Steve Grout is looking into options for removing email addresses from postings, to avoid encouraging spammers.
f. The 1850 roster posted on the web no longer contains email addresses.
4. Officer Elections
Avigail (as Returning Officer) reported on the status of the officer election process.  Nominations have been received for each of the current officers, for continuation in their current offices.  No other nominations were received.  The ballot begins immediately following the meeting and will last for 14 days.
The question of who can vote in this election was raised.  The answer hinges on what we decide regarding membership (and voting rights) in the WG; this in turn depends upon confirming/clarifying our understanding of the intent of the CAG "Model Operating Procedures" document.  To decouple the two issues, the following motion was made:
Motion: We will allow every entity that has a representative or observer participating in the working group to vote in this ballot.  We will count the votes in accordance with the policies and procedures at the end of the ballot.  (Erich, Avigail, passed)
Action Item: 
  Avigail - send out email nominee list, and invitation to vote
Subcommittee Reports:
=====================
1. Issues Subcommittee (Erich)
Issues received to date have been discussed, and dispositions have been recommended.
Most have also been prioritized.  See previous minutes for disposition and priorities.
Issues 36-44 remain to be given priorities - this will be done by email.
Additional incoming issues will be handled by email unless a meeting seems necessary.
2. Extensions Subcommittee (Erich)
Extensions subcommittee will meet immediately following WG meeting each Tuesday.
Need to decide in advance which extensions will be considered in each meeting.
Poll sc members regarding size of each extension issue - use that along with priority.
Erich to request feedback on each issue from sc members.
Need to be careful about how much extension we try to make this time around.
3. LRM Subcommittee (Harry)
The subcommittee will be meeting by email.
Harry will initiate the process of putting together the first draft LRM.
Draft versions of the IEEE 1850 LRM cannot be published openly on the web.
New Business:
=============
None.
Next Meeting:
=============
Next Tuesday 2 Nov 2004.
The next meeting of the working group will be held on Tuesday November 2 from 8am-10am PDT.  [Note: this meeting was cancelled on Monday November 1.  The next meeting will now be on Tuesday November 9, from 8am-10am PST.]  Agenda and teleconference information will be sent out shortly.
Adjournment
===========
Attendance was checked again, by roll call.
The meeting was adjourned at 10:00am PDT.
============================================================================